Severe Thunderstorm
Damaging wind, hail, or lightning with the building occupied.
Features
Everything a plan needs to be more than paper.
Three things have to be true before any organization is genuinely prepared — a school, a plant, a clinic, a congregation, all the same three: the plan has to exist, the people have to know it, and someone has to be able to set it in motion. GWSafePlan is built around those, and nothing else.
Pillar one
Build it.In an afternoon, not eighteen months.
An AI interview sits down with whoever knows the building best — a facilities lead, an office manager, a principal, a deacon — and asks its way through a FEMA CPG-101 aligned Emergency Operations Plan. No committee cycle, no blank template, no eleven-month wait for a consultant’s draft.
It asks what an emergency manager would ask
Occupancy, exits, who holds keys, where the AEDs live, which rooms have no windows. Plain questions, no jargon, no forms to download.
It learns your vocabulary, then uses it
Tell it you are a school, a clinic, a plant, or a congregation and every question, seat, and annex title changes to match. Annex I is Student Supervision at a school and Children’s Ministry at a church — same federal structure, your words.
You approve every word
The interview drafts. A human reviews, edits, and signs. The plan carries your leadership’s signature because it is your plan.
Board packet on day one
The Basic Plan, Annexes A through L, and a COOP — exported to PDF and Word, ready for your insurer and your county emergency manager.
Plan interviewstep 12 of 34
How many people are usually in the building at your busiest hour, including anyone in the wing you would have to evacuate separately?
About 480 students and 44 staff, plus roughly 90 in the early-childhood wing.
That sets your occupancy, and it means student supervision needs its own annex with rosters and reunification. Who runs the building if the principal is off site?
Dana Whitfield. She is the assistant principal and she is here every day.
Good — Dana is your alternate Incident Commander. Drafting Annex I now.
Plan sections
- Section 3 · Situation Overviewcomplete
- Section 4 · Hazard Identificationcomplete
- Incident Command System Structurecomplete
- Annex A · Evacuationcomplete
- Annex I · Student Supervision Emergenciesin progress
- Annex F · Medical Emergenciesnot started
- Continuity of Operations (COOP)not started
Pillar two
Know it.Ninety pages become nine steps.
Prose is not something a substitute teacher, a shift supervisor, or a nineteen-year-old volunteer can run in the moment. GWSafePlan renders every hazard in your plan as a sequence — who does what, in what order, by when — drawn from your own annexes and your own ICS chart.
Switch the sector below and watch the steps hold while the words change. The order is federal doctrine; the vocabulary is yours. Anyone on your team can pull a workflow on a phone, in the room, and you can print them for the go-bag too.
Show me this as a
Fire responseR · A · C · E
Annex E · Fire ResponseObjective — Everyone out, doors closed behind them, and a head count that matches the roster.
- 1T+0:00
Smoke, flame, or alarm activation
- 2T+0:10
RESCUE anyone in immediate danger
Only if you can do it without entering the fire area yourself.
- 3T+0:30Operations Chief
ALARM — pull the station and call 911
Pulling the alarm is not the same as calling. Do both.
“Evacuate the building now using your nearest exit. Leave your belongings. Do not use the elevators.”
Voice + SMS to Incident Commander, Operations Chief, Safety Officer, Student Supervision Lead
- 4T+0:45
CONTAIN — close doors behind you
A closed door buys minutes. Do not lock them; responders need access.
- 5T+1:30Student Supervision Lead
Student Supervision evacuates with rosters
Youngest rooms first. Staff carry the roster out, not the sign-in sheet.
- 6T+3:00Security Lead
Sweep assigned zones
Restrooms, the gymnasium, mechanical rooms, storage. Mark each door as cleared.
- 7T+5:00Planning Chief
Head count at the assembly area
By room and by group. Report anyone missing to the Principal acting as Incident Commander.
- 8T+10:00Incident Commander
All clear — re-entry authorized
Only the fire department authorizes re-entry. Not the alarm panel, not staff.
Pillar three
Run it.One button. Everyone’s phone rings.
This is the part a binder can never do. Declare an incident and an AI voice agent calls and texts your whole response team, reads them the situation and the first action for their seat, and records who picked up — while you are still walking down the hall.
Primary first, then alternates
The fan-out walks your ICS chart in order. If a seat does not answer, the next person on that bench is dialled without anyone having to notice.
Voice, SMS, and email in parallel
Each channel degrades on its own. A carrier outage costs you texts, never the activation.
A timeline you can defend
Every call, acknowledgement, and step is timestamped. Afterwards you have a record for your insurer, your board, and your own debrief.
Drills use exactly the same machinery, which is the only way a drill is worth running. Every drill call opens and closes with “This is a drill.”
Incident activeMedical Emergency · Main entrance
0:000 of 7 seats acknowledged
Incident timeline
- 0:00Incident declared — Medical Emergency, main entrance
In detail
The rest of it, without the brochure language.
Eleven things you will use in the first ninety days.
AI plan interview
Plain questions in, CPG-101 language out. Resume any time; the interview remembers where you stopped.
Vocabulary that matches your sector
Pick your organization type once and the questions, annex titles, seat names, and announcements all change to your words. The structure underneath never moves.
Living plan editor
Edit any section, and the annexes that depend on it are flagged for review rather than silently going stale.
ICS chart with real alternates
Eleven seats, each with recommended alternates. Readiness scoring flags any seat one illness away from empty.
Response workflows
Every hazard rendered as an ordered, role-assigned sequence with target times, drawn from your own annexes.
Voice and SMS activation
An outbound AI voice agent reads each seat its first action and records who acknowledged, primary before alternate.
Emergency announcements for the PA
Five plain-language announcements, said verbatim, printed on cards for the front desk, the office, and wherever the microphone lives.
Assembly areas and routes
Primary and secondary assembly points, sweep zones, and the reunification site, all attached to the plan.
Drill scheduling and after-actions
The FEMA cadence built in, with reminders, attendance, response times, and a written after-action every time.
Exports that look official
PDF and Word for the board packet, with the signature page, distribution list, and record of changes intact.
Paper that survives an outage
Go-bag cards and wall posters, because the plan has to work when the power does not.
Command structure
Eleven seats, named people, and an order of succession.
NIMS and ICS are the language every responding agency already speaks, and the seats do not change from sector to sector — only who sits in them. Your Incident Commander might be a principal, a site manager, an administrator, or a senior pastor; when they introduce themselves to the fire captain by that title, the conversation goes faster.
Incident CommanderRequired
Overall command of the incident · Resource allocation
Safety OfficerRequired
Hazard assessment · Personnel safety
Public Information Officer
Media coordination · Public messaging
Liaison Officer
Coordination with police · Coordination with fire department
Operations Section ChiefRequired
Security operations · Medical operations
Security Branch DirectorRequired
Access control · Threat assessment
Medical Branch DirectorRequired
First aid · AED deployment
Planning Section Chief
Incident documentation · Situation reports
Logistics Section Chief
Supplies · Equipment
Finance & Administration Chief
Damage documentation · Insurance coordination
Dependent Care LeadRequired
Roster accountability for every classroom · Head counts at the assembly area
Operational priorities
- 01Life Safety
- 02Incident Stabilization
- 03Property Preservation
- 04Continuity of Operations
- 05Recovery
In that order, always. Property never outranks a person.
Emergency announcements
- Lockdown — violent intruder reported. Lock your door now.Active Threat · formerly Code Red
- Medical emergency — medical team respond to the location given.Medical Emergency · formerly Code Blue
- Security alert — suspicious person reported. Security team respond.Suspicious Person · formerly Code Yellow
- Evacuate the building now using your nearest exit. Leave your belongings.Evacuation · formerly Code Orange
- All clear — the emergency is over. Wait where you are for instructions.All Clear · formerly Code Green
Announced verbatim over the PA. Plain language, because NIMS calls for it and because a visitor, a substitute teacher, a contractor on their first day, and the officer arriving in four minutes have never seen your code chart.
Hazard coverage
Eighteen hazards. Every one of them gets a workflow.
The FEMA hazard set, scored for your building and your county rather than copied from a template. Four are mandatory in every plan we write, no matter what your risk assessment says — and your sector pushes a few more up the list, which is why a clinic and a warehouse end up with different drafting orders from the same eighteen.
Natural Hazards
Weather and the ground your building sits on.06Tornado
Warning issued or funnel sighted with the building occupied.
Hurricane
Named storm on track; days of warning but a large operational lift.
Flooding
Rising water threatening the site, parking, or access roads.
Winter Storm
Ice or snow making travel and egress unsafe.
Extreme Heat
Heat emergency, often paired with HVAC or power failure.
Human-Caused Hazards
The ones nobody wants to talk about, written calmly.07Active Shooter
RequiredArmed attacker on site. Run, Hide, Fight. Every second counts.
Terrorism
Targeted attack against the people here or the building itself.
Civil Disturbance
Protest or disruption at the property line or inside the building.
Bomb Threat
RequiredThreat received by phone, mail, or online. Do not use radios nearby.
Workplace Violence
Threat or assault involving staff, volunteers, or a domestic dispute.
Suspicious Package
Unattended or unexpected item found on site.
Missing Child
RequiredA child or dependent person is unaccounted for. Lock the site down.
Technological Hazards
Systems, buildings, and bodies failing.06Fire
RequiredSmoke or flame anywhere on site. R.A.C.E. and evacuate.
Medical Emergency
RequiredCardiac arrest, fall, or overdose. The most likely activation you will ever run.
Utility Failure
Loss of power, water, or HVAC with the building occupied.
Cyber Attack
Ransomware, payment fraud, or a breach of personal records.
Hazardous Materials
Release on site or nearby — gas leak, chemical spill, highway incident.
Structural Failure
Roof, balcony, or floor compromise. Older buildings carry real risk.
What’s in the plan
A complete Emergency Operations Plan, section by section.
This is the CPG-101 outline your county emergency manager, your insurer, and your accreditor already recognize — the same outline whether the building is a school, a plant, a clinic, or a sanctuary. Nothing is padding: every section exists because someone will need it in a hallway one day.
Emergency Operations Plan
Riverbend Middle School
Effective March 2026 · Revision 3
- Framework
- FEMA CPG-101 · NIMS · ICS
- Sections
- 31 total, 28 required
- Functional annexes
- A through L
- Continuity
- COOP included
- Vocabulary
- Matched to your sector
- Formats
- PDF, Word, printable go-bag
Signed by your leadership, your board, and your safety coordinator. The Record of Changes maintains itself.
Basic Plan
- Organization Informationreq
Who this plan belongs to, who owns it, and when it was last reviewed.
- Plan Distributionreq
Everyone who must hold a copy, including your law enforcement and fire liaisons.
- Section 1: Purposereq
The framework for protecting life, property, and mission continuity.
- Section 2: Scopereq
Who the plan covers and which gatherings it applies to.
- Section 3: Situation Overviewreq
Your building, your attendance, and the population you are responsible for.
- Section 4: Hazard Identification and Risk Assessmentreq
The threats you have actually scored, not a generic list.
- Section 5: Concept of Operationsreq
How the plan runs under NIMS and ICS, and in what priority order.
- Incident Command System Structurereq
Named people in named seats, with alternates who can actually show up.
- Section 6: Direction, Control, and Coordinationreq
Who has authority, in what order, and when Unified Command is formed.
- Section 7: Communicationsreq
Primary, secondary, and tertiary channels — plus your emergency codes.
- Section 8: Authorities and Referencesreq
The codes, policies, and agreements this plan is actually written against.
Functional Annexes
- Annex A — Evacuationreq
Triggers, routes, assembly areas, and how you prove everyone is out.
- Annex B — Shelter-in-Placereq
When staying inside is safer than leaving, and exactly where people go.
- Annex C — Lockdownreq
Announcing, securing, and holding until law enforcement clears you.
- Annex D — Active Shooter Responsereq
Run, Hide, Fight — plus reunification and crisis counseling afterward.
- Annex E — Fire Responsereq
R.A.C.E., extinguisher program, and inspection cadence.
- Annex F — Medical Emergenciesreq
Your medical response team, your AED locations, and who meets EMS.
- Annex G — Severe Weatherreq
Where people go for a tornado, and which spaces you must avoid.
- Annex H — Bomb Threatreq
The caller checklist, who gets notified, and the no-radio rule.
- Annex I — Dependent Care Emergenciesreq
Rosters, head counts, and releasing a child or dependent person only to an approved guardian.
- Annex J — Cyber Incident Response
Ransomware, payment fraud, and personal data breach response.
- Annex K — Security Operationsreq
Normal-day access control and what changes at elevated threat.
- Annex L — Recovery Operations
The four phases from life safety through long-term recovery.
- Annex M — Family Reunificationreq
Where families are sent, how you prove who they are, and how a child leaves with the right adult.
- Annex N — Access and Functional Needsreq
Everyone who cannot self-evacuate, self-shelter, or hear the announcement — and the named person who helps them.
Continuity of Operations
- Continuity of Operations Plan (COOP)req
Essential functions and where you operate if the building is unusable.
Training & Readiness
- Training Programreq
Annual required training and recommended leadership coursework.
- Exercise Programreq
Drill cadence, and the evaluation that turns a drill into a corrected weakness.
- Resource Inventoryreq
Safety equipment and emergency supplies, with locations and expiry dates.
Administration
- Record of Changes
Every revision, who approved it, and when — plus the named owner who keeps this plan alive.
- Plan Approvalreq
Signatures from leadership, the board, and your coordinator.
Readiness
Preparedness is a practice, not a document.
A plan approved in March and never touched again is a plan that expires quietly. GWSafePlan keeps score: the drills you owe, the training that lapsed, the AED pads with a date on them, and the seats with nobody behind them.
78Ready
Readiness score 78 out of 100Readiness score
One number your board can read in a second, and four lists that tell you exactly what would move it. Amber is a nudge, never an alarm.
Drills
- Fire drillLast run 11 Feb · next due Aug
- Lockdown drillOverdue by 3 weeks
- Tabletop exerciseScheduled 14 Apr
Fire Drill · Twice per year · Evacuation Drill · Annual · Lockdown Drill · Annual · Tabletop Exercise · Annual · Full-Scale Exercise · Every 3 years
Training
- CPR / AED9 of 14 team members current
- NIMS IS-100 · IS-700All command staff complete
- Active threat awarenessRefresher due for 3 front-desk staff
NIMS IS-100 · NIMS IS-700 · CPR/AED · Active Threat Awareness · Fire Safety
Equipment
- AED pads · lobby cabinetExpire in 41 days
- Fire extinguishersInspected 6 Jan · 12 of 12
- Go-bag radiosBattery check due
Roster
- Security LeadNo alternate named
- Incident Commander2 alternates, both reachable
- Medical LeadAlternate not CPR current
Questions
The things people ask before they trust us with this.
If yours is not here, ask it. We would rather answer plainly than have you guess.
Give it one afternoon.
Sit down with whoever knows the building best. By the end of the day you will have a real plan, real workflows, and a team that can be reached in seconds. Not a binder. A light left on.
No credit card to start. Export your plan at any time, even if you leave us.