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GWSafePlan
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How it works

From nothing to ready, in four honest steps.

The same four steps whether you run a middle school, a distribution center, a clinic, or a congregation. No eighteen-month committee cycle, no consultant’s retainer, and no software you need a training day to open. Here is exactly what happens, in order.

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01Step oneOne afternoon

Tell it what kind of building this is, then answer questions

The first question is what sort of organization you are — school, workplace, house of worship, nonprofit, clinic, civic building — and everything after that is phrased in your words. Then whoever knows the building best, usually the facilities lead and one senior leader, works through it together: occupancy, exits, key holders, AED locations, which rooms have no windows, who to call at two in the morning. About three hours, and you can stop and resume whenever.

  • No template to download, no blank page
  • Bring your existing plan or EAP and start from it
  • Every answer maps to a numbered CPG-101 section
02Step twoAbout a week

Review, edit, and sign

You get a full draft: the Basic Plan, Annexes A through L, and a COOP. Read it, change anything that is not quite right, and route it to your board. Nothing is binding until a person accepts it, and the signature page names your leadership, not ours.

  • Section-by-section review with change tracking
  • Distribution list including your fire and police liaisons
  • Export to PDF and Word for the board packet
03Step threeOngoing

Train the people and run the drills

A plan nobody has rehearsed is still a binder. GWSafePlan schedules the FEMA exercise cadence, reminds the right people, tracks who attended, and writes the after-action while the details are fresh.

  • Fire drills twice a year, lockdown and tabletop annually
  • A full-scale exercise every three years
  • IS-100, IS-700, and CPR/AED tracked per staff member and volunteer
04Step fourSeconds

Activate when it is real

One button declares an incident. The voice agent calls and texts every seat in your ICS chart, escalates to alternates when nobody answers, and timestamps the whole thing so your debrief starts from facts rather than memory.

  • Drills run on the same machinery, announced as drills
  • Works even if your site has lost power and internet
  • A defensible timeline for your insurer and your board
Pillar two

Know it.Ninety pages become nine steps.

Prose is not something a substitute teacher, a shift supervisor, or a nineteen-year-old volunteer can run in the moment. GWSafePlan renders every hazard in your plan as a sequence — who does what, in what order, by when — drawn from your own annexes and your own ICS chart.

Switch the sector below and watch the steps hold while the words change. The order is federal doctrine; the vocabulary is yours. Anyone on your team can pull a workflow on a phone, in the room, and you can print them for the go-bag too.

Show me this as a
Fire responseR · A · C · E
Annex E · Fire Response

Objective — Everyone out, doors closed behind them, and a head count that matches the roster.

  1. 1
    T+0:00

    Smoke, flame, or alarm activation

  2. 2
    T+0:10

    RESCUE anyone in immediate danger

    Only if you can do it without entering the fire area yourself.

  3. 3
    T+0:30

    ALARM — pull the station and call 911

    Operations Chief

    Pulling the alarm is not the same as calling. Do both.

    “Evacuate the building now using your nearest exit. Leave your belongings. Do not use the elevators.”

    Voice + SMS to Incident Commander, Operations Chief, Safety Officer, Student Supervision Lead

  4. 4
    T+0:45

    CONTAIN — close doors behind you

    A closed door buys minutes. Do not lock them; responders need access.

  5. 5
    T+1:30

    Student Supervision evacuates with rosters

    Student Supervision Lead

    Youngest rooms first. Staff carry the roster out, not the sign-in sheet.

  6. 6
    T+3:00

    Sweep assigned zones

    Security Lead

    Restrooms, the gymnasium, mechanical rooms, storage. Mark each door as cleared.

  7. 7
    T+5:00

    Head count at the assembly area

    Planning Chief

    By room and by group. Report anyone missing to the Principal acting as Incident Commander.

  8. 8
    T+10:00

    All clear — re-entry authorized

    Incident Commander

    Only the fire department authorizes re-entry. Not the alarm panel, not staff.

The cadence

What a prepared year actually looks like.

This is the rhythm FEMA recommends and the one GWSafePlan schedules for you. It is less work than you fear and more than you are doing now.

Exercise program

  • Fire DrillTwice per year
  • Evacuation DrillAnnual
  • Lockdown DrillAnnual
  • Tabletop ExerciseAnnual
  • Full-Scale ExerciseEvery 3 years

Training program

Everyone on the response team, annually

NIMS IS-100NIMS IS-700CPR/AEDActive Threat AwarenessFire Safety

Command staff, recommended

FEMA IS-200FEMA IS-800Emergency Management Planning

IS-100 and IS-700 are free, online, and take an afternoon between them. Your county emergency manager will be visibly pleased that you did them.

Give it one afternoon.

Sit down with whoever knows the building best. By the end of the day you will have a real plan, real workflows, and a team that can be reached in seconds. Not a binder. A light left on.

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No credit card to start. Export your plan at any time, even if you leave us.